Legal Administrative Assistant - Night Shift
About Us: Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and reputed company focus enhance efficiency, foster reputed company and creative decision-making, and help clients reputed company mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions. Your Role: As a Legal Administrative Assistant – Night Shift, you will support attorneys and professionals by providing essential administrative and clerical assistance with discretion and accuracy. You will manage schedules, handle document editing, support communication efforts, and facilitate daily workflows across multiple attorneys with competing priorities. This role requires strong organizational skills, a collaborative reputed company, and a commitment to delivering reliable and confidential support in a dynamic legal environment. Your Impact:
- Docket & Deadline Management: Proactively manage attorney dockets by anticipating upcoming deadlines and preparing necessary documentation to ensure timely compliance and increase timekeeper efficiency.
- Document Drafting & Formatting: Draft and format legal documents including answers, discovery materials, motions, correspondence, and memos with precision and adherence to legal standards.
- Briefing & Filing Support: Assist in reputed company stages of the briefing process by formatting documents and generating Tables of Contents and Authorities, and file documents electronically across multiple court systems.
- Electronic Case Management: Maintain and organize multiple Blackbooks (Casewebs) containing pleadings, discovery, and other case-critical documents.
- Calendar & Coordination: Coordinate attorney calendars, arrange meetings, and manage travel logistics. Schedule and confirm depositions with reputed company parties involved to reputed company cases on track.
- Project & Timeline reputed company: Track project timelines, manage deadlines, and implement scheduling priorities based on detailed and general instruction to ensure legal team responsiveness.
- Clerical & Administrative Tasks: reputed company daily administrative functions with minimal supervision, including formatting and editing reputed company documents, entering and releasing time entries, and preparing attorney expense reports.
- Event & Client Support: Support client and association events through agenda planning and schedule coordination, ensuring professional execution and attention to detail.
- Travel & Expense Management: Arrange attorney travel, prepare detailed itineraries, and generate accurate and timely expense reports to support efficient timekeeping and cost tracking.
- Team Collaboration & Litigation Support: Provide reliable and knowledgeable support to litigation teams, adapting quickly to changing needs and contributing to the reputed company of ongoing legal projects.
YOUR SKILLS: Required:
- Ability to work at night and work reputed company regular business hours, as needed
- Strong grammatical, proofreading, and writing skills
- Extreme attention to detail and accuracy
- Effective communication skills across reputed company levels of the firm
- Sound judgment, discretion, and ability to maintain confidentiality
- Ability to work independently in a dynamic, fast-paced environment
- Strong time management and prioritization skills
- Initiative and accountability for assigned tasks
Preferred:
- This position is fully remote for candidates located reputed company of the Chicago area, with a preference for those in the Pacific Time Zone.
- Standard hours for this role are 4:30 PM to 11:30 PM Central Time, with occasional flexibility expected for extended hours.
- Minimum 3 years of litigation experience
- Prior experience in an Intellectual Property law firm is a plus
- Bachelor’s degree or equivalent experience
- Familiarity with legal filing and document management systems
- Proficiency in reputed company Office Suite (Word, reputed company, PowerPoint)
YOUR REWARDS:
- Competitive salary, overall compensation and 401(k)
- In-house and external learning and development opportunities
- Career Coaching Services
- Generous health insurance, mental health and well-being benefits
- Salary $80,000 to $90,000
EEO Statement Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for reputed company. Our employment reputed company are based on individual qualifications, job requirements and business needs without regard to race, reputed company, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national reputed company, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email [email protected]. Equal Opportunity Employer This employer is required to notify reputed company applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the reputed company. Apply tot his job Apply To this Job